Getting It All Done – A Virtual Guide to Multitasking

Getting It All Done – A Virtual Guide to Multitasking

By Gayle Buske, President and CEO, Team Double-Click®


As I look around my office I have to wonder how I’m going to complete my task list today. In my efforts to cut costs to try and combat the economy that also means I have more work to do and less time to do it.


I used to hire my marketing done and had someone to assist me with things like answering phones and responding to emails. On a personal note I hired a service twice a month to do the heavy housekeeping and I hired a high school student to walk my dogs each evening. As the economy began to decline, however, all that changed. The first thing I did was cancel my dog walker. I need the exercise anyway. Next I cancelled the cleaning service. Like I said, it was a luxury and I decided I could do without it so I cut costs.


That started my journey on cutting costs but I soon learned it wasn’t enough. Next I had to get rid of my secretary. I began taking on my own marketing and PR tasks and I became my own project manager.


It didn’t take long before my business, my home and my health began to suffer as a result! There are only 24 hours in a day and one person just can’t do it all. That’s when I sat down and created a plan. Below are a few simple things that I did and that you can do too in order to cut costs and still get it all done!




Decide what makes you the most money and what only you can do. If your business will only grow when you’re out networking and talking to clients then you absolutely MUST do these things!! Maybe it would be nice to have some extra flyers or a cool PowerPoint presentation on hand but those things can probably wait. Unless you’re really efficient and skilled at doing those things you’ll probably end up spending tons of time trying to make them look good. In the meantime you aren’t out doing the things you know will bring in more money for your business.


Use the right tools


There are a lot of simple, free tools available that you can use to get organized. Below are just a few that I highly recommend

  • Online Meeting Software – Need to schedule more time with potential clients but no time or money for travel? Dimdim is a free web conferencing software that allows you to deliver synchronized live presentations and share voice and video over the internet. Expand your network globally and meet with your clients at no cost to you!
  • Note Taking Software – Do you have post it notes and note pads all over your desk? Jott is a talk to text application that allows you to call a number, speak your notes or messages and have them automatically sent to the right people via email, text or web updates. This can save a ton of time, help keep you organized and is absolutely free!
  • Project Management – Project2Manage is a free project management solution that allows you to keep projects organized, assign tasks, post messages and manage to-do lists. It’s easy to use, free and an absolute must have for any virtual office!


Ask for Help


This is the hardest for me to do. I don’t like admitting when I can’t do something. I don’t like admitting I’m not superwoman. The reality is, however, that if I want to accomplish the thousands of tasks I’ve set out for myself then I need some assistance. To be perfectly honest, there are some things that I shouldn’t be doing at all. Some things I’m just not good at and if I insist on doing them myself then they won’t get done well and in many cases they won’t get done at all.


Hiring a good cloud-based virtual administrative assistant is one of the easiest and most cost effective ways to get the help you need and still come in under budget. A cloud-based virtual administrative assistant will allow you to hire an expert in graphic design, marketing, sales or general assistance and keep you on track with your deadlines.


If your multi-tasking has gotten out of control, then it’s time to take action. Prioritize, get the right tools in place and hire a cloud-based virtual administrative assistant to save you money and get things done.


Please visit us at to get your free consultation from one of our experienced Virtual Services Representatives. Let us help save you money today!




About the author:


Gayle Buske is the co-founder, president and CEO of Team Double-Click®. As the head of a virtual staffing agency, Ms. Buske is uniquely qualified to aid small business owners in their growth and development through virtual administrative assistant outsourcing. Clients across the country look to Ms. Buske and her organization to supply quality cloud-based virtual administrative assistants.


Team Double-Click®, the country’s foremost staffing agency for trained cloud-based virtual administrative assistants – Matching Top Virtual Workers with Top Companies! Visit or phone 888.827.9129 for a variety of full-service virtual staffing options.


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